Track Employee Training | 5 mins read

The Importance of Tracking Employee Training

the importance of tracking employee training
Dakota Sheetz

By Dakota Sheetz

Why Track Employee Training

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As a business owner, you're probably thinking that the last thing you need is another key performance indicator (KPI) to track. You know that employee training should take place. Shouldn't employees know to keep up with their own training? Should they be responsible for their own professional development?

Statistics show that 40% of employees who do not receive proper training programs from their jobs will leave during their first year. And when employees leave? You're right back at square one- looking for employees to fill empty roles and hoping they will stay despite no way to track employee training.

What about the roughly 60% that stay? If they aren't completing the employee training available to them, they could be looking for other opportunities, not even knowing they have professional development training courses available to them. It could also suggest your employees might not hold the same standards towards other aspects of the business.

Tracking employee training helps ensure that each department, as well as each employee, completes the required job training to fulfill their duties. This helps ensure that they have the skills as well as the tools they need to perform their jobs effectively. As employees complete training for their positions, they may find that there are other areas of interest they'd like to train in.

Ultimately tracking employee training or employing a tracking management system may increase productivity, not just for their current positions, but it could also act as a springboard to both improving employee loyalty by offering professional development opportunities and lowering hiring costs by allowing you to develop and promote from within.

This rings true, especially since you'll have a way to determine who is proactively completing the training courses offered to them. It's a fantastic solution for performance reviews as well as for promotions.

Tracking employee training also helps reduce the risk of your entire business. It allows you to see who has completed their specific job training on the processes and procedures each employee should follow and who hasn't completed it. Those who haven't completed it can be reminded.

This is also a great solution for industries that are required to prove the completion of continuing education. With all of the benefits for businesses, the real question becomes- how do you track employee training?

How to Track Employee Training

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There are many ways that your business could choose to track employee training. Some are more sophisticated than others.

While there are some simple and easy use methods, such as using an Excel spreadsheet or Google Sheets to manage training records, they are not entirely scalable.

If you have multiple employees or corporate training options, are in an industry that is compliance heavy or requires continued compliance training and education, or you see your business growing in the near future, you'll find that relying on such a simplistic method may quickly become an issue.

It also won't allow each individual employee the ability to track their own training unless the spreadsheet is centralized and everyone has access to it (which may then create additional compliance issues, depending on your industry).

Further issues related to the management of completed training courses can also arise if spreadsheets and other tracking methods are not consistently updated in real time or at the very least, daily.

The best solution is to track employee training through a learning management system (LMS). An LMS is an employee training tracking software that provides visibility into the whole job training process.

While this management software may sound technologically intimidating, relying on an LMS provides several key benefits for your business as well as for your employees.

Using an LMS, you can onboard your employees so that they can access the employee training they need. They can see their training options, both required and optional, and complete them by the required deadlines.

Their manager as well as Human Resources can use a training tracker to see who has completed the training on time or even before the deadline. Employees know where all of the training courses are located, how to access them, and how to complete them.

Since all of the information is located in one convenient place, employees are more likely to manage the completion of their training programs more efficiently, feeling further connected to remaining with your company to further their professional growth.

Not all LMS options or management software are uniform across the board. There are LMS providers that offer their platforms for certain industries. This helps those industries remain compliant as well as offers certain features that those in the industries may find valuable.

Additionally, many providers offer basic features as well as other features that can be purchased to grow with your company as needed. This helps keep tracking employee training cost-effective as you grow.

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Conclusion

Tracking employee training can help ensure that employees are completing the required training programs set in place for them.
Employees who are offered employee training are more likely to stay with your company due to increased connectedness towards growth within their professional role.
Employee training may improve productivity, reduce risk, and allow you to promote from within.
Tracking employee training can also be done to track required continuing education or compliance matters for specific industries.
A learning management system (LMS) is a way to track employee training because it can offer employees everything they need in one place. This helps to allow your company to track completion, and it can grow with your company.

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